When you are conducting your searches, keep track of what you are doing by documenting your search process in enough detail to ensure that your search process is transparent and reproducible and it can be reported correctly in the review. Begin documenting your searches from day one and continue to the end.
It's best practice to log the database name, description, latest update/version and search date for every search.
Documentation of your search strategy should include:
There are a number of places where searches can be reported. These include the appendix, the review abstract, the methods section or the results section. Below are some examples that show these different models:
A systematic review published in Cochrane provides full search strategies for all database searches in the Appendices:
A systematic review published in Developmental Medicine & Child Neurology provides a summary of sources searched and keywords used in the Sources section:
Source: University of Tasmania Systematic Review Guide to Documenting Search Strategies
PRISMA (Preferred Reporting Items for Systematic Reviews and Meta-Analyses), is a standard that provides guidance for the reporting of Systematic Reviews. The PRISMA checklist relates to the content of a systematic review and meta-analysis, which include the title, abstract, methods, results, discussion and funding. The flow diagram depicts the flow of information through the different phases of a systematic review. It maps out the number of records identified, included and excluded, and the reasons for exclusions.
When you have constructed your systematic search you can sign into the database by creating an account, which allows you to save searches and also to create them as alerts so you are notified when new articles which match your search are added to the database. Saving a search saves you from re-entering terms and will allow you to edit and refine your searches - it will also save you a lot of time!
Databases allow you to save your searches. This means you can easily run them again to see what new articles have been added to the database. It is best to have a personal account with each main database provider. This is separate to your ACU student ID and login.
This allows you to directly:
Alerts are an effective means of keeping track of the latest research. Many databases and journals offer free alert services through emails and RSS feeds. Types of alerts include:
After you have conducted your searches, you will find it much easier to manage your search results using bibliographic management software such as EndNote or Mendeley. It may help researchers store, organise, and manage the potentially large number of literature found during the search process.
Bibiliographic management software can automate tedious steps like finding full text articles in bulk and de-duplicating records. When you export your results from each database, there are a number of essential fields you should download.
They include:
Check out ACU Library's EndNote Subject Guide to download the software and for user guides.
For more information including tutorial videos and online classes, check the Clarivate Analytics' EndNote Guide.
There are also guides on using EndNote with systematic reviews, see the University of Tasmania library guide.