The minimum period for keeping research data is usually 5 years from the completion of the project or the time that the results of the research are published (whichever is later).
Different retention periods apply (up to 25 years) to research involving clinical trials, psychological testing or intervention with adults, medical research involving children and so on.
Note: If you have data in physical formats, such as paper questionnaires, clinical trial case notes or hand-written notebooks, then you are only required to store durable records derived from them. This allows you to destroy the physical form if a digital version can be securely stored for the minimum retention period. If you are unsure about how to do this, contact eResearch.
ACU Retention and Disposal Schedule 2013 - Research Data retention and disposal conditions.
|Ref.||COLLECTION MANAGEMENT||CLASS||DISPOSAL ACTION|
Records created in the conduct of a Research Project where the University is entitled to control or ownership of research data.
DATA - CLINICAL TRIALS
Research data created in the conduct of clinical trials.
|Temporary||Retain for 20 years after last action of subjects have reached 25 years of age, whichever is longer.|
DATA - ROUTINE
Research data created in the conduct of research projects that does not involve clinical trials and does not fit within the definition of "significant".
|Temporary||Retain for 5 years after last action|
DATA - SIGNIFICANT
Research data from projects of major national or international significance, interest or controversy or where the principal investigator has widely acknowledged influence on the area of scholarship and where the data is crucial to the substantiation of the research findings and cannot be readily or practically duplicated. Includes drafts for publication in external publications and final research reports.
These resources will help you to determine the retention period requirements that apply to your data.
Archiving research data means storing your data in a system or service where it will be: